Most schools, and especially those with a large population of students can relate to just how frustrating an experience it can get trying to share the available resources. Often, more than one group of students or teachers may be in need of the same facilities, which brings about some unnecessary inconveniences.
This seemingly big problem can quite easily be resolved by investing in an efficient and effective booking system for better resource management. This applies particularly to room bookings, where all parties in the school requiring the use of a given room such as the computer room or a board room have to make prior arrangements to avoid double bookings.
How It Works
The layout of the system is such that it shows time slots for the different rooms. Each teacher or facilitator will then choose the time slot within which they will require use of the room for and accordingly “book” it as it were.
The system operates in real-time such that once a specific slot has been booked, the system updates and said slot becomes unavailable to other users, effectively doing away with the problem of double bookings. The user who makes the room booking is also free to cancel or reschedule to another time slot.
Premium room booking software are also integrated to the individual teachers’ timetables and schedules. This means that a teacher making a booking will receive a prompt if the selected time slot is in conflict with another item on their schedule. In addition, the school has the option of having the software provider sync the booking system to other programs that the institution uses in school management. This synchrony of operations allows for easy monitoring and updating of the statuses of the schools resources.
A well-designed school room booking system can be a great asset to any school. With proper design and layout, software developers have come up with easy-to-use systems that have a friendly user interface. The school management may find itself spending very little, if at all, on training the teachers on how to use the system. This also means that no time will be wasted unnecessarily on long-winded training sessions, which can better be used doing other productive activities for the school.
Physically moving from room to room or checking against an unreliable paper record for the availability of a room is tedious and inefficient. A real-time, feature-packed booking system provides a solution with unrivaled efficiency that will make room or resource booking an easy and hassle-free experience.